One-to-One Meeting Structure
Turns a status-update one-to-one into a conversation worth having, with a rotating question bank and a note format that makes the next one continuous.
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Running it, start to finish
- Describe the relationship, what is going on, and how long the meeting is.
- Send the agenda ahead and let them add to it.
- Write the notes in the given format immediately after, including the next-time field.
What you get back
The output this produces, every time.
- Produces a timed agenda that puts their items first, which is the single change that stops a one-to-one becoming a status update.
- Gives you 30 rotating questions, so week six does not repeat week two.
- Includes a note format with an open-with-next-time field, making the series continuous.
Getting better results
Where this usually goes wrong, and how to avoid it.
- Send the agenda in advance. Most reports arrive with nothing prepared because nobody told them they could bring anything.
- Rotate the themes deliberately. Asking the same three questions weekly trains a rehearsed answer, which is worse than no question.
- Fill the last field every time. What to open with next time is what turns thirty meetings into one relationship.
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Written for The AI University. Every prompt in this library is original work — authored, tested and revised here, not collected from elsewhere. 365 of them, free with an account.