Context Switching Audit
Finds where the day is lost to re-entry rather than to the tasks themselves, and batches by mode.
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Running it, start to finish
- Log a real day honestly, including the self-inflicted switches.
- Group work by mode and reshape the day around the protected stretch.
- Agree a response time and define the urgent channel.
What you get back
The output this produces, every time.
- Counts your actual context switches, which is usually a surprising number.
- Ranks by re-entry cost rather than frequency, since leaving a complex problem is the expensive case.
- Batches by mode rather than by topic, which is what actually reduces the cost.
Getting better results
Where this usually goes wrong, and how to avoid it.
- Describe a real day. An idealised one produces an idealised analysis. The interruptions you are slightly embarrassed by are the finding.
- Offer a response-time commitment. 'Within four hours' is acceptable to almost everyone and unlocks whole mornings. Nobody asks because nobody offers.
- Define the urgent channel. Without one, everything might be urgent and nothing can be deferred without anxiety.
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Written for The AI University. Every prompt in this library is original work — authored, tested and revised here, not collected from elsewhere. 365 of them, free with an account.