Calendar Audit
Costs every recurring meeting in annual person-hours, which is the number that makes cancelling one an easy decision.
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Running it, start to finish
- List every recurring meeting with attendee counts.
- Leave the ones where you only listen.
- Propose a one-month trial for the highest-cost candidate.
What you get back
The output this produces, every time.
- Costs each meeting in annual person-days, which is the number nobody defends.
- Flags the meetings that are really status reports and belong in writing.
- Identifies where you are attending without affecting the outcome, which you can fix unilaterally.
Getting better results
Where this usually goes wrong, and how to avoid it.
- Lead with the annual figure. 'An hour a week' is defensible. 'Three hundred person-hours a year' is the same meeting and is not.
- Start with the ones you can leave. Declining a meeting you only listen to needs nobody's agreement and is the fastest win available.
- Propose a trial, not a cancellation. 'Skip it for a month and see what breaks' is easy to agree to, and the month usually becomes permanent.
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Written for The AI University. Every prompt in this library is original work — authored, tested and revised here, not collected from elsewhere. 365 of them, free with an account.