Vendor Spend Review
Finds the recurring spend nobody owns, which is the easiest money any business ever recovers.
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Running it, start to finish
- List every recurring charge and find the ones with no owner.
- Get usage reports and reclaim unused seats.
- Calendar every renewal notice date and assign an owner per vendor.
What you get back
The output this produces, every time.
- Starts with unowned subscriptions, which nobody is defending and nobody has evaluated.
- Compares seats bought against seats used, usually the largest single recovery.
- Flags notice windows about to pass, where missing by a week costs a full year.
Getting better results
Where this usually goes wrong, and how to avoid it.
- Ask every vendor for a usage report. It costs one email each and produces the seat-reclamation number, which is usually the biggest item.
- Put every notice date in a calendar. A missed notice period is the most common expensive administrative error in recurring spend.
- Assign an owner to every vendor. Without section 9 the same review finds the same money again in two years.
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Written for The AI University. Every prompt in this library is original work — authored, tested and revised here, not collected from elsewhere. 365 of them, free with an account.