Expense Policy Review
Counts the cost of enforcing a policy against what it saves, since many controls cost more than the spend they prevent.
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Running it, start to finish
- Work out what each rule costs in time, annualised.
- Raise thresholds and remove rules that cost more than they save.
- Confirm the statutory requirements with your accountant first.
What you get back
The output this produces, every time.
- Costs enforcement in time and compares it against what each rule actually prevents.
- Points at where money is really lost — recurring commitments and unowned subscriptions, not receipts.
- Separates the rules that are legally required from the ones that are discretionary.
Getting better results
Where this usually goes wrong, and how to avoid it.
- Raise the approval thresholds. Approving small amounts costs more than the amounts and teaches approvers to click through, which removes the control everywhere.
- Look at subscriptions instead. Unowned recurring spend loses far more than expenses do, and is usually subject to no control at all.
- Confirm the tax rules before cutting. Section 6's items are not discretionary and vary by jurisdiction. Check with your accountant before simplifying them away.
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Written for The AI University. Every prompt in this library is original work — authored, tested and revised here, not collected from elsewhere. 365 of them, free with an account.