Meeting Notes Agent System Prompt
Generates an agent that turns transcripts into decisions, owned action items with dates, and open questions — refusing to invent an owner or a deadline that was never stated.
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Running it, start to finish
- Describe the meeting types and where notes will go.
- Chase the UNASSIGNED and NO DATE items while the meeting is fresh.
- Confirm your recording consent obligations before deploying.
What you get back
The output this produces, every time.
- Separates decisions from commitments from open questions from things merely discussed.
- Flags UNASSIGNED and NO DATE rather than inventing an owner or a deadline.
- Surfaces ambiguity instead of silently choosing an interpretation on the room's behalf.
Getting better results
Where this usually goes wrong, and how to avoid it.
- Keep the discussed-no-action section. It is what stops general agreement being promoted into commitments nobody actually made.
- Supply the meeting date. Otherwise 'by end of next week' survives into the notes and means nothing a month later.
- Check consent for recording. Transcription obligations vary by jurisdiction and several require all-party consent.
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Written for The AI University. Every prompt in this library is original work — authored, tested and revised here, not collected from elsewhere. 365 of them, free with an account.